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GOVERNING BOARD
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AGENDA - JUNE 14, 2018 AT 9:30 A.M.


REGULAR MEETING OF THE

Governing Board
of the

Alameda Corridor Transportation Authority

Long Beach City College Liberal Arts Campus (LAC)
Board Room, Building T1100
4901 East Carson Street
Long Beach, CA 90808

A.        Roll Call
B.        Opening Statement
C.        Agenda Items

REGULAR

1. Elect a Chair and Vice-Chair of the Governing Board for FY19.
(APPROVAL)

Memorandum

2. (1) Approve the selection of, and proposed five-year legal services
agreements with, the following law firms: Bergman, Dacey, Goldsmith PC; Best, Best & Krieger LLP; Burke, Williams & Sorensen, LLP; Gibbs Giden Locher Turner Senet & Wittbrodt LLP; Hanson Bridgett LLP; Hawkins Delafield & Wood LLP; Kutak Rock LLP; Nixon Peabody LLP; Nossaman LLP; O’Melveny & Myers LLP; Polsinelli LLP; and Theodora Oringher PC; and (2) Authorize the Chief Executive Officer of Chief Financial Officer to execute said agreements; and (3) Allocate $600,000, as appropriated in the FY19 Budget, for legal services during FY19 as explained further herein.
(APPROVAL)

Memorandum
Transmittal 1
Transmittal 2
Transmittal 3
Transmittal 4

3. Approve Agreement No. C0871 with Manatt, Phelps & Phillips, LLP for federal advocacy services in an amount not-to-exceed $210,000 which shall commence on the date of execution through June 30, 2021, with an optional three-year extension (upon Board approval of an amendment); and authorize the Chief Executive Officer or Chief Financial Officer to execute said Agreement. (APPROVAL)

Memorandum
Transmittal 1
Transmittal 2

4. Adopt the final FY 2018/2019 (FY19) Budget and appropriate cash spending of $125,485,573. (APPROVAL)

Memorandum
Transmittal 1

CONSENT

5. Minutes of the April 12, 2018 Meeting of the Alameda Corridor
Transportation Authority. (APPROVAL)

041218 ACTA Minutes


6. Monthly Financial Reports for April 2018 (Receive & File)

Memorandum
Transmittal 1
Transmittal 2


7. Approve the proposed increase of $225,000 to Task Order No. 10 (flagging services) under Agreement No. C0782 with Balfour Beatty Infrastructure, Inc. and authorize the Chief Executive Officer or Chief Financial Officer to execute Task Order No. 10. (APPROVAL)

Memorandum

8. Approve the proposed amendment to Agreement No. C0788 with Bartel Associates, LLC for actuary services in the amount of $35,000 and extend the term through June 30, 2021 and authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. It is also recommended that the Board find that conducting a competitive selection process for these services would not be practical or advantageous to ACTA. (APPROVAL)

Memorandum
Transmittal 1

9. Approve the following Contract Work Orders (CWOs) and Change Orders (COs) and Agreement extensions and authorize the Chief Executive Officer or Chief Financial Officer to execute said CWOs and reallocate funding amounts as discussed herein: (1) Annual Contract Work Orders (CWOs) and corresponding Change Orders (COs) to First Amended Agreement No. C0027 with the Alameda Corridor Engineering Team for FY19 in the aggregate amount of $2,431,478 allocated as follows: $1,924,026 for ACTA Support and $507,452 for the SR-47 Project; (2) Extend the term of the First Amended Agreement No. C0027 through June 30, 2019; and (3) Reallocate
the FY19 CWO amounts amongst the CWO’s during the fiscal year provided the aggregate total amount is not exceeded. (APPROVAL)

Memorandum
Transmittal 1
Transmittal 2
Transmittal 3

10. Approve the proposed Change Order No. 25 to Agreement No. E0807 with AECOM Technical Services, Inc. to add $290,000 to the agreement and extend the time through June 30, 2021, and authorize the Chief Executive Officer or Chief Financial Officer to execute said change order. It is also recommended that the Board find that conducting a competitive selection process for these services would not be practical or advantageous to ACTA.
(APPROVAL)

Memorandum
Transmittal 1
Transmittal 2

11. Approve the proposed change order to Agreement No. C0764 with Earth Mechanics, Inc. to extend the term through June 30, 2021 and authorize the Chief Executive Officer or Chief Financial Officer to execute said change order. It is also recommended that the Board find that conducting a competitive selection process for these services would not be practical or advantageous to ACTA. (APPROVAL)

Memorandum
Transmittal 1

12. Approve the proposed amendment to Agreement No. C0869 with Ocean Blue Environmental Services, Inc. for Emergency Response & Hazardous Waste Management Services in the amount of $50,000 and authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. (APPROVAL)

Memorandum
Transmittal 1

13. Approve the proposed amendment to Agreement No. C0337 with North American Emergency Management for emergency preparedness planning and annual field exercises in the amount of $60,000 and extend the term through June 30, 2021 and authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. It is also recommended that the Board find that conducting a competitive selection process for these services would not be practical or advantageous to ACTA. (APPROVAL)

Memorandum
Transmittal 1

14. Approve the two proposed amendments and authorize the Chief Executive Officer or Chief Financial Officer to execute the amendments to two existing contracts with the IBI Group Ltd. for FY19 – FY21 services as follows: (1) Agreement No. C0719 for a three-year term extension through June 30, 2021 at a fixed amount of $109,725 per year for support and maintenance of ACTA’s Revenue Assessment and Verification System and ACTA’s PierPass Validation System; and (2) Agreement No. C0783 for a three-year term extension through June 30, 2021 with an increase of $60,000 to the contract value for special services and system enhancements, as may be required.
(APPROVAL)

Memorandum
Transmittal 1

15. Approve Change Order No. 21 to Agreement No. C0711 with Pacific Railway Enterprises, Inc., for on-call signal and communications engineering design services, which will extend the term for two years through June 30, 2020 and add $100,000 to the contract value. Authorize the Chief Executive Officer or Chief Financial Officer to execute said Change Order. It is also recommended that the Board find that conducting a competitive selection process for these services would not be practical or advantageous to ACTA at
this time. (APPROVAL)

Memorandum
Transmittal 1


16. Approve the proposed amendment to Agreement No. C0637 with Public Financial Management, Inc. to extend the term through June 30, 2019 and authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. (APPROVAL)

Memorandum

17. Status Update for Various Requests for Proposals for ACTA Contracts. (INFORMATION)

Memorandum

18. Rating Agency Update (INFORMATION)

Memorandum
Transmittal 1

REGULAR

19. Media Relations (INFORMATION)

Memorandum

20. Homeless Update (INFORMATION)

Memorandum

21. April Performance Report (INFORMATION)

22. Public Comment

23. Adjournment

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