SPECIAL MEETING OF THE
Governing Board
of the
Alameda Corridor Transportation Authority
Long Beach City College Liberal Arts Campus (LAC)
Board Room, Building T1100
4901 East Carson Street
Long Beach, CA 90808
November 15, 2019
AGENDA – NOVEMBER 15, 2019 AT 3:15 P.M.
A. Roll Call
B. Opening Statement
C. Agenda Items
REGULAR
1. Minutes of the September 12, 2019 Meeting of the Alameda Corridor Transportation Authority. (RECEIVE & FILE)
2. ACTA Audit Committee Report (RECEIVE & FILE)
Memorandum
Transmittal 1
Transmittal 2
3. Authorize the Chief Executive Officer or Chief Financial Officer to issue Change Orders to Contract Work Orders (CWO) with the Alameda Corridor Engineering Team (ACET) for FY19 final adjustments in the aggregate decreased amount of $175,054 as follows: (1) Change Order No. 68 for Base CWO in the decreased amount of ; (2) Change Order No. 50 for SR-47 CWO in the decreased amount of ; and (3) Adjust total contract value for FY19 in the decreased amount of from $2,431,478 to $2,256,424. (APPROVAL)
Memorandum
Transmittal 1
Transmittal 2
Transmittal 3
4. (1) Approve Agreement No. C0888 with North American Emergency Management (NAEM) for Emergency Field Exercise Coordination Services in an amount not-to-exceed $125,000 for the five-year term; and authorize the Chief Executive Officer or Chief Financial Officer to execute said agreement. (2) Approve the termination of Agreement No. C0337 with North American Emergency Management (NAEM); and authorize the Chief Executive Officer or Chief Financial Officer to issue the termination letter. (APPROVAL)
Memorandum
Transmittal 1
Transmittal 2
5. (1) Approve Agreement No. C0889 with Pacific Railway Enterprises, Inc. (PRE) for On-Call Railroad Signal Engineering Design Services in an amount not-to-exceed $250,000 for a five-year term, with one 3-year option to renew; and authorize the Chief Executive Officer or Chief Financial Officer to execute said agreement; and (2) Approve the termination of Agreement No. C0711 with Pacific Railway Enterprises, Inc. (PRE); and authorize the Chief Executive Officer or Chief Financial Officer to issue the termination letter. (APPROVAL)
Memorandum
Transmittal 1
Transmittal 2
6. Approve the proposed Ninth Amendment to Agreement No. C0788 with Bartel Associates, LLC (Bartel), for actuary services, to extend the term for five years through December 31, 2024, add $75,000 to the contract value, and update the hourly rates. Authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. (APPROVAL)
7. Approve the proposed Twelfth Amendment to Agreement No. C0637 with PFM Financial Advisors LLC (“PFMFA”), for financial advisory services, to extend the term for two years through December 31, 2021 and authorize the Chief Executive Officer or Chief Financial Officer to execute said Amendment. (APPROVAL)
8. Approve the two proposed amendments and authorize the Chief Executive Officer or Chief Financial Officer to execute the amendments to two existing contracts with the IBI Group Ltd. for services as follows: (1) Agreement No. C0719 – two-year term extension through December 31, 2021 with an increase of $175,560 to be paid in equal monthly amounts for support and maintenance of ACTA’s Revenue Assessment Verification System and ACTA’s PierPass Validation System; and (2) Agreement No. C0783 – two year term extension through December 31, 2021 for special services and system enhancements. (APPROVAL)
Memorandum
Transmittal 1
Transmittal 2
9. Approve the proposed Third Amendment to Agreement No. C0855 with Moss Adams LLP (Moss Adams), for independent audit services, to extend the term for five years through April 30, 2025 and add $475,960 to the contract value. Authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. (APPROVAL)
10. Approve the proposed First Amendment to Agreement No. C0886 with BCA Watson Rice – Western Region, LLP (BCA), for internal audit services, to extend the term for three years through June 30, 2023 and add $250,000 to the contract value. Authorize the Chief Executive Officer or Chief Financial Officer to execute said amendment. (APPROVAL)
11. Approve Agreement No. C0890 with Southern California Center for Nonprofit Management (“Center for Nonprofit Management”) for Executive Recruitment Services in an amount not-to-exceed $200,000 for a one-year term; and authorize the Chief Executive Officer or Chief Financial Officer to execute said agreement. (APPROVAL)
Memorandum
Transmittal 1
Transmittal 2
12. Homeless Update (INFORMATION)
Memorandum
13. September Performance Report (INFORMATION)
14. Recognition of the retirement of John T. Doherty, Chief Executive Officer of ACTA
15. Public Comment on Non-Agenda Items
16. Adjournment in memory of Connie Rivera, Director of Government and Community Affairs
As a covered entity under Title II of the Americans with Disabilities Act, the Alameda Corridor Transportation Authority (ACTA) does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, and translation services may be provided. To ensure availability, 72-hour advance notice is required. Contact the ACTA Office at (562) 247-7777.